WedPlan is a web-based wedding planner that keeps your budget, guest list, vendors and timeline in one place, so everyone helping with the wedding works from the same up-to-date plan instead of a dozen scattered spreadsheets and chat threads.
What one live wedding plan replaces
- The budget spreadsheet that only one person keeps.
- The guest list that lives on someone's phone.
- The vendor quotes buried in a WhatsApp thread.
- The checklist nobody can find the week of the wedding.
A wedding has too many moving parts for memory
A wedding runs on hundreds of small decisions made by several people at once. One person holds the budget in a spreadsheet, another keeps the guest list on their phone, the vendor quotes live in a WhatsApp thread, and by the week of the wedding nobody is sure which guest count the caterer actually has.
Why the spreadsheet stops working by the second month
A spreadsheet works for the first fortnight. Then two people edit two copies, the guest total on one no longer matches the other, and the caterer gets a number that changed three days ago. The budget and the payments drift apart. Nobody can say, at a glance, what is booked, what is paid, and what is still open.
What planning in WedPlan feels like
In WedPlan the budget updates as you book each vendor, so you always see what you have committed and what is left. The guest list carries RSVPs and seating in one place, so the headcount you give the caterer is the real one. Vendors sit in a single list with their contacts and payment status. A timeline counts down the tasks, so you know what needs doing this week without holding it all in your head. Everyone you invite sees the same live plan.
We already have a spreadsheet, why change?
You can run a wedding on a spreadsheet, right up to the point where two copies disagree and the guest count no longer matches what the caterer is cooking for. WedPlan keeps one version everyone trusts, which is the thing a spreadsheet cannot do the moment more than one person touches it.
Is it hard to set up?
No. You start with the budget and the guest list, the two things you already have, and add vendors and the timeline as you book them. There is nothing to install, so you can start planning the same afternoon.
Couples and families tell us the relief is the same: one place they can open on the phone and know exactly where the wedding stands.
Put your whole wedding in one place
Start with your budget and guest list in WedPlan, and add the rest as you book it. Everyone helping stays on the same live plan.
Start planning in WedPlanQuestions couples ask before starting
Is WedPlan for couples or for wedding planners?
Both. WedPlan suits anyone organising a wedding, whether you are the couple, the family, or a planner running several weddings at once. The budget, guests, vendors and timeline work the same way for each.
Do I need to install anything?
No. WedPlan opens in a web browser on your phone or laptop. There is nothing to download, so you can start the same day.
Can the whole family use it together?
Yes. Everyone you invite sees the same live plan, so the guest count, the budget and the bookings are the same for all of you instead of living in separate copies.
Does WedPlan handle the budget and payments?
Yes. The budget updates as you book each vendor, so you always see what you have committed and what is left, and each vendor carries its payment status.
Can I track RSVPs and seating?
Yes. The guest list carries RSVPs and seating in one place, so the headcount you give the caterer is the real one rather than a number that changed days ago.
How do I start?
Open WedPlan in a browser and add the two things you already have, your budget and your guest list. Add vendors and the timeline as you book them.